10 Step Checklist for Project Managers for a Kickass Project Kickoff!
Do you have a project you are trying to kick off? These 10 tips will help you to accomplish a real kickass project kickoff. These tips not only apply to project managers but just about anyone tackling a project. Whether it be for business or personal you can apply these tips to just about any project you may have.
Kickass Project Kickoff – The 10 Step Checklist
- The first one is to have a vision and objective.
- Identify your team and set goals.
- Develop Initial Project Plan.
- Define how to measure the success!
- Review and plan and look for risks.
- Establish logistics and communications.
- Choose your project work process.
- Decide which tools will be used to get the job done.
- Schedule your meeting.
- Finally, set the agenda and prepare handouts and / or slides.
How to Have Vision
To start any project you must know and understand what you need to accomplish. You really need to visualize this from the start to the end. You may not need all the details in between but being able to see what you need is key.
For instance, you could daydream what you want to accomplish. Daydreaming helps with your visualization. Once you do that you are more apt to move forward and be able to find the steps along the way. Visualizing can really help you achieve a goal. Just be sure your don’t spend all day on daydreaming that could hurt your productivity.'For instance, you could daydream what you want to accomplish. This helps with your visualization.' #projectmanagement Click To Tweet
How To Set Your Goals and Identify a Team
To start with any project you must have an end in mind. Identify your goal. Keep each goal small leading up to the final goal. This will make your goals more doable and achievable. Break them up into smaller goals.
Then find a team to help you achieve the goal each step of the way. Find team players that all want to accomplish the end goal just as much as you do. Be sure to have each team members contact info and know which way they prefer to be contacted. Some people prefer phone calls and others text messages.
Developing Your Plan for Your Kickass Project Kickoff
Start with the first steps needed to reach your goal. Go through each of the steps and assign them out. Therefore choose team members that will be the best fit for each of the steps you need to have done.
Measure Your Goals Along The Way
Measure each of your goals as you go toward the final bigger goal. If your measurements are not adding up, make adjustments along the way.
Don’t be afraid to change gears if you need to! Many successful people and businesses have to be agile to change things up when needed. They don’t wait too long to make changes to get ahead. Those who hesitate get left in the dust behind.
Today changes are taking place at a faster speed than ever before.
Review Your Plan and Look for Risk
Does your plan pose risks? Can you live with the risks associated with them? If not – adjust them. If you can, proceed with caution and be prepared to deal with the risks.
Learn how to better handle the risks that may come along.
Establish the Logistics and Communications
By all means be sure everyone is nearby to complete the projects you assign. Of course if you can do it all online just be sure of their availability. Be aware of team members in different time zones.
Choose Your Kickoff Project Process
The way you process your project is key to completing it successfully. Be sure all team members aware of the processes and how to get them done on time.
Use the Right Tools To Got Your Kickass Project Kickoff
Having the right tool is a must with any project you tackle today. Whether it be in business or at your home, the right tool can make all the difference. Having the right software can make a huge difference for a team project.
But, be sure all team members know how to use the tools you offer to get the job done. This is a very important detail to make your kickass project kickoff go well.'Having the right tool is a must with any project you tackle today. Whether it be in business or at your home, the right tool can make all the difference.' #projectmanagement Click To Tweet
Get Your Meeting Scheduled
Send out a Google calendar invite to everyone that you want to attend your kickoff meeting. Be sure everyone is available on the same date and time.
Do this in advance so if some people on your team cannot make it you can change the date to accommodate everyone. The last thing you want is to have to re-schedule a meeting again and again!
Set Your Kickass Project Kckoff Meeting Agenda
Having an agenda ready in advance will keep you on topic and on time. Read the agenda and or slides prior so you know how much time you have to finish the meeting. Leave time at the end to answer questions, etc.
Finally be prepared to lead the meeting from the start to the end. Be firm but friendly so others will engage throughout the meeting. For this reason it will make the meeting fun and people will not dread coming to another meeting you may for your project in the future. Set the tone from the beginning of the meeting to keep them listening right to the end.
How do you handle your projects today? I’d love to know more in the comments below on how you accomplish your goals for your projects today.