Managing Your Pre-Meeting Mayhem with Business Presentations

Business Presentations

If you’re to stand any chance at thriving in a crowded industry, you’re going to need to give a fair few business presentations. These are the only way to appeal to large investors. If you get this right, you could do significant deals, and gain an established customer base. Even in a small business you will need these presentations to win over a client.

The trouble is that, typically, the day before a big presentation tends to be filled with extreme panic. We’re talking headache inducing mania across the office. And, never is that feeling more prevalent than when your efforts come crashing down at the last minute.

business presentations

You can bet that any crash or set back is sure to happen just before a big meeting like this. And, that’s a sure recipe for disaster. If you look back, you can probably even pinpoint the deals you lost as a result of panics like these.

As a business, though, you can’t afford to mess up these most crucial of meetings. That’s why you might benefit from asking if the following mistakes are behind this pre-meeting mayhem.

Even in a small business you will need these presentations to win over a client. #marketing Click To Tweet

You’re Using the Wrong Software for Your Business Presentations

How many of us go into meltdown due to malfunctions with presentation software? If you’re using the free program which came with your computer, it’s no surprise last-minute crashes are prevalent. You may also find that you’re up all night trying to get together decent slides on software like this.

By comparison, something like the Beautiful.AI presentation software could change your preparation game completely. Such software comes complete with slides which change as you input information. As such, they could see you from one presentation to another with ease. That alone could halve your prep time and eliminate your panic.

great presentations

You’re Leaving Everything Until the Last Minute

Leaving prep until the last minute is a recipe for disaster. Still, it’s a mistake many managers make. You may merely put presentation prep to the side until the day before. That’ll give you plenty of time, right? In theory, yes, but it’s important to note that this rarely works out.

Issues and setbacks could see you up all night trying to get things ready. And, a lack of sleep is the last thing you need before presentation day. Make sure it never happens again by taking time to delegate preparation at least a week in advance.

That way, you’ll have plenty of time to tackle issues and still get a good night’s sleep before the big event!

As a matter of fact, I remember many times over the years on the day of the presentation the printer did not work. Or worse, my company ran out of supplies to complete making the presentations.  🙁 

Other times we were ready to present digitally and technical difficulties came along. Therefore, always be prepared to go back to the old fashion way of presenting if technical issues come up!  Today I always print out what I’ll be presenting for a leave behind and in case diaster strikes.

You’re Afraid to Hand Over the Reins

As a manager, it makes sense that you want to take care of these meetings yourself. No one knows your business better than you, after all. The trouble is that taking every business presentation on your shoulders is too much responsibility.

By handing over the reins when you’re busy, you could eliminate any panic you’ve felt until now. All you need to do is train up a second in command, and make sure they know how you want things to go. Then, you’ll be able to stay a whole lot calmer about everything. 

Practice Beforehand Giving Your Business Presentation

Lastly, do practice talking the presentation out loud before giving it. This will help you become more comfortable presenting.

Another thing I often do is to video myself giving it. Then I can watch and see where I need to improve before the big day. I do the same for my training sessions.

 

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Do you make presentations for your business? Do you use special software to accomplish making them? I’d love to know more in the comments below.

Lisa loves helping others to thrive online through Social Media, Blogging, and SEO. What good is knowledge if you cannot share it with others? She has 30+ years of experience in marketing/advertising with 9 years of experience in content marketing, social media, blogging, and SEO. Check out her latest eBook "How to Tweet and Thrive on Twitter" now on Amazon.

  • Hi Lisa,

    Great post.

    I found practicing before hand is the best way to improve performance.

    When I rehearse beforehand, my brain remembers what I want to say and my presentation always goes by smoothly.

    Thanks for sharing

    • Hi Tanyi, welcome to Inspire To Thrive. Yes, I love that practice time! It does help me make a better training session or presentation to a client. I like even video taping myself sometime beforehand. If you can have someone else around to critique that is good too. Thanks for coming by on this one and have a wonderful Wednesday Tanyi.

  • Thanks for sharing this valuable information with us! Presentations play an important role in the businesses.(You’re Leaving Everything Until the Last Minute) this is the key note in the present scenarios.We need to be prepared 1 week ahead.

    Cool Tips!

    • Hi Debora, welcome to Inspire To Thrive. You are most welcome. I like that – a week ahead is great and gives you time to make any necessary improvements or adjustments to it as well. Thanks for coming by and have a great day!

  • The last minute note is key. I have seen a few presentations obviously left to the last second LOL. People were unprepared. Stuff tends to go wrong; we need a little buffer to get all up and running before the presentation time. Smart tips Lisa.

    • Hi Ryan, Oh yes, I’ve seen it all in my day job in sales and marketing. Presentations were part of the job most days and when you wait, something always went wrong. Even today with my consultations and training I like to work ahead. And I always have a paper backup in case technology fails. Thanks for your input Ryan and enjoy your day there! I hope it is not too hot these days there.

  • Hi Lisa,
    Great article but I noticed that when you do a pre-meeting you get to sound like a robot when you actually have the real meeting.

    I used to be an IT Manager and what I usually did is just write the topics of what I wanted to talk about and adlib the rest basically.

    I almost never needed a powerpoint presentation… I just showed everything life…

    But that’s me… I have a natural talent 😛 (jk).

    Cheers,

    Engin Soysal

    • Hi Engin, for me it really helps me. I need to remember not to talk fast or add in too many (um’s, etc.) So I like to practice beforehand a little. It’s just like a doing a video, I practice before making one. I’m not a natural at that yet, even after all these years. I used be in sales 25+ years and had to do it often. Thanks for your input and have a great day Engin.

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